REMOTE ONLINE NOTARIZATION
Posted April 4, 2020
Rhode Island Department of State/Secretary of State Website
Temporary Remote Online Notarization (RON) is effective April 3, 2020 until the termination of the state of emergency.
Remote Online Notarization is the process by which documents are notarized in an electronic form where the signer and notary public are not physically in each other’s presence but can communicate simultaneously using secure audio-video technology.
A notary public performing Remote Online Notarization in this State must read and comply with the updated Standards of Conduct and the requirements of R.I. Gen. Laws Chapter 42-30.1.
To Get Started
Notaries should understand how to perform a remote notarization and the requirements for remote notarizations in RI.
Choose a Solution Provider
Once you decide to become a remote notary, you must choose one of the approved solution providers listed here. As new providers are approved, they will be added to this list.
How to Apply
Active notaries need to select an approved solution provider and submit a completed Notary Public Update Form. The completed form can be emailed to firstname.lastname@example.org.
New or renewing notaries need to select an approved solution provider and submit a completed notary application by mail along with the $80 application fee. Learn more about the notary application process here.
Frequently Asked Questions
Is Remote Online Notarization the same as Electronic Notarization?
No. Remote Online Notarization is the process by which documents are notarized in an electronic form where the signer and notary public are not physically in each other’s presence but can communicate simultaneously using secure audio-video technology. Electronic Notarization involves an electronic record using a tamper-evident technology, but the signer must physically be present before the notary.
What kind of technology do I need to perform remote notarizations? Can I use video chatting software such as Zoom or FaceTime?
You will need a computer with audio-visual capability as well as an approved remote online notarization solution. You and the signer will also need Internet connectivity. The approved solution is required because it provides a secure and safe method to perform remote notarizations. You may not use software or apps such as Zoom or FaceTime.
Do I need training or have to take a test?
You do not have to take a test; however, you must read the restated Standards of Conduct and complete the training provided by the solution provider you select before notarizing remotely.
Can I remotely notarize a paper document?
Yes, you may notarize a paper or tangible document. The signer must send you the document either electronically (by email) or by delivery (mail, courier, drop off, etc.) before you begin the notarization process. The signer must also send you the signed document within 30 days of the remote notarization so you can complete the certificate and affix your inked notary stamp.
Will the remotely notarized document be accepted everywhere? Is it legal?
Rhode Island notary laws include reciprocity. Therefore, the notarization should be accepted. It is legal pursuant to R.I. Gen. Laws and the Standards of Conduct. As a precaution, the signer should contact the receiver of the document to ensure they will accept the document if it was remotely notarized.
Can I charge my customers more for a remote notarization?
No. The maximum fee for any notarial act is $5, whether the notarization is performed in person or remotely.
Welcome To RISRA
Dear Members, Associate Members, and Students:
Welcome to RISRA’s home page. Please check “Notices” to your right, highlighting current news, events, and registration/information for NCRA approved seminars.
RISRA works collaboratively with NCRA to provide its members approved Continuing Education Credit at a substantially reduced rate, and our goal is to continue to provide semi-annual events. In addition, though, as president, I always keep my eyes and ears open for “other” opportunities for its members to earn CEU credit and retain their certification(s), and I promise to share that information with you. Always check the “Notices” link on our home page for new opportunities.
To all members, and especially those who participate and attend RISRA events, I’d like to thank you for your support! I hope you enjoy the various speakers and topics. RISRA is always looking for new ideas, and welcomes members’ recommendations.
Let me also state that it is really a pleasure to see our state association come together as a group. Not only does our state association offer educational seminar events, but it is also a great way to meet, greet, and catch up with colleagues, be it official reporters, freelance, CART, retirees, and of course, our aspiring students.
Remember our theme, “We are only as strong as we are united, as weak as we are divided.”
Please feel free to contact me with any questions or concerns.
Lori Spremulli Confreda
We are always looking for feedback from our members.
If you have any comments or suggestions on ways to enhance our web site and/or the RISRA organization, please contact us.
COVID-19 Emergency Unemployment Insurance Benefits Application
The application for COVID-19 emergency unemployment insurance benefits is now available. If you are a gig economy worker, contract worker, small business owner, worker for hire, self-employed, or are otherwise ineligible for regular unemployment insurance and are out of work because of COVID-19, please apply for unemployment benefits at:
The Rhode Island Department of Labor and Training
FOLLOW-UP MESSAGE RE:
April 5, 2020
Dear Members and Associate Members,
Again, I hope this communication finds all of you and your loved ones well. My family and I are still doing okay – very thankfully. As hard as it is, we are following the current guidelines to “knock it off” and are hunkering down.
To follow up on the guidelines for remote depositions and the process associated with Remote Online Notarization in the State of Rhode Island, as of April 3, 2020, a Temporary Remote Online Notarization (RON) is in effect until the termination of the state of emergency.
Unfortunately, it is an application process. Hopefully, applications will be handled and granted expeditiously!
Please visit https://www.sos.ri.gov/divisions/notary-public for instructions on how to apply and obtain RON.
Stay SAFE and positive. I am utilizing my downtime to earn CEUs and have signed up for live, online webinars/seminars with NCRA at https://www.ncra.org/, as well as with CCR Seminars at https://www.ccrseminars.com/.
CCR Seminars still has early discount admission open until April 8, 2020 for its April 18, 2020 seminar – $119.00 for 8 hours of NCRA approved credit with no extra fees. Also, NCRA has some great deals going on in connection with their webinars focused on working remotely. Try to take advantage of these offers, and spend your time wisely. Be prepared to be very busy and inundated with lots of work.
Lori Spremulli Confreda
AN IMPORTANT MESSAGE RE:
March 30, 2020
Dear Members, Associate Members, and Students:
I hope this communication finds all of you and your loved ones well. My family and I are all okay. We are hunkering down and practicing social distancing. As I am sure, all of you, like myself, are in disbelief over this “novel Coronavirus” that has affected all of us and caused a worldwide pandemic.
As you know, Governor Raimondo has urged folks to work at home and conduct business remotely. The Governor has shut down Rhode Island to any “nonessential” business, and has enforced a stay-at-home order until April 13th. President Trump last night, however, extended social distancing guidelines for the country to April 30th.
As president of RISRA, I have received several inquiries regarding remote depositions and the guidelines associated to swearing in witnesses in Rhode Island. Whereby, Jeff Grenier, who is the owner and operator of Allied Court Reporters, and current member chair of RISRA, and I have been in communication with the courts and state government to implement emergency guidelines for obtaining some type of temporary remote notary status for administering the oath in Rhode Island. During this unprecedented crisis, we are all faced with this dilemma and want to get some clarity so we can get back to work and some type of normalcy.
Jeff Grenier and I conducted a conference call this morning with Diane Zainyeh from the State of Rhode Island, Secretary of State’s office, who has indicated that her office is awaiting “clearance” from the Governor’s office. Ms. Zainyeh’s is hoping to have an order this week. Once the executive order is obtained from the Governor’s office, it will be displayed on the Secretary of State’s website. Diane also indicated that upon receiving the order, she will email me, RISRA’s president, and its Member Chair, Jeff Grenier, for distribution to its members and reporters in our state.
It is at this time that we need to reflect and remember our association’s theme, “We are only as strong as we are united, as weak as we are divided.” Let’s stay strong. I am confident we will get through this.
Lori Spremulli Confreda
Have You Renewed Your Membership?
Your Path Back To Certification
Have You Let Your NCRA Membership and/or Certification Lapse? If so, use the link below to learn about reinstatement.
Promote the Court Reporting Profession and Earn PDCs
We are accepting members to join our “We Are Technology” sub-committee. Please visit the link below for details.
Please Consider Sponsoring A Student
NCRA headquarters has been flooded with requests from students who would like to join NCRA under the Student Sponsorship Program. Through member sponsorships, NCRA has created a way for students to join NCRA for their first year at no cost to them. However, due to high demand, there is currently a waitlist, and the students need help from you.
For only $65 per student, you can help a future court reporter gain access to the following:
- An online mentorship program
- Deep discounts to NCRA certifications
- A Staples discount that will allow them to purchase school supplies
- Discounts on store items like the RPR Study Guide
- Ability to use the student rate for the NCRA Annual Convention
If you’re interested in sponsoring a student, use the link below to download the form and return the completed form to email@example.com.
Cathleen M. (Annis) Burnham
Dec. 27, 1957 - Dec. 24, 2017
LETTER FROM LORI SPREMULLI